Metadata Guidelines

The following list contains the name, description, and example of use for the Dublin Core elements to be included in the metadata for The Faces of TennCare image collection. The full set of guidelines, "Using Dublin Core - The Elements", are available on the Dublin Core Metadata Initiative (DCMI) web site.

Title. The name given to the resource. Typically, a title will be a name by which the resource is formally known.

The Title is comprised of the name(s) of the individual(s) photographed. Do not use abbreviations or symbols and do not underline or place the title in quotations.
Example:  Mike and Nancy Frankich

Description.  An account of the content of the resource. Description may include but is not limited to: an abstract, table of contents, reference to a graphical representation of content or free-text account of the content.

Since the Description field is a potentially rich source of indexable terms, care should be taken to provide this element when possible. Best practice recommendation for this element is to use full sentences, as description is often used to present information to users to assist in their selection of appropriate resources from a set of search results.

The Library of Congress provides several guides to describing and cataloging photographs on its web site at http://www.loc.gov/rr/print/cataloging.html.

Type.  The nature or genre of the content of the resource.

The Faces of TennCare is comprised of images. Therefore, "Image" (capitalized without quotations) should be used in this field.

Creator.  An entity primarily responsible for making the content of the resource. Typically, the name of the Creator should be used to indicate the entity.

Personal names should be listed surname first, followed by given name.
Example:  Powell, Joon

Rights.  Information about rights held in and over the resource. Typically, a rights element will contain a rights management statement for the resource, or reference a service providing such information. If the rights element is absent, no assumptions can be made about the status of the rights with respect to the resource.

Example:  ©2006 The Faces of TennCare. Images may not be copied, printed or otherwise disseminated without express written permission the rights holder or its agents.

RightsHolder.  A person or organization owning or managing rights over the resource.

The RightsHolder for all images is Joon Powell (format as written).

Date.Created (maps to Date).  A date associated with an event in the life cycle of the resource. Typically, Date will be associated with the creation or availability of the resource.

We will use the qualifier, Date.Created, to make this more specific.
If the full date is unknown, month and year (YYYY-MM) or just year (YYYY) may be used. Many other schemes are possible, but if used, they may not be easily interpreted by users or software.
Example: 2006-02-16

Format.  The physical or digital manifestation of the resource. Typically, Format may include the media-type or dimensions of the resource. Examples of dimensions include size and duration. Format may be used to determine the software, hardware or other equipment needed to display or operate the resource.

Example:  TIFF

TechniqueCapture (maps to Format).  See above.

In this case, we are using this element to provide information on the type of equipment used to capture the digital image.
Example:  Digital photograph taken with a Canon EOS DIGITAL REBEL.

Location (maps to Coverage).  The extent or scope of the content of the resource. Coverage will typically include spatial location (a place name or geographic co-ordinates), temporal period (a period label, date, or date range) or jurisdiction (such as a named administrative entity).

Recommended best practice is to select a value from a controlled vocabulary (for example, the Thesaurus of Geographic Names [Getty Thesaurus of Geographic Names, http://www. getty.edu/research/tools/vocabulary/tgn/]).
Example:  Cookeville (Tennessee)

Identifier.  An unambiguous reference to the resource within a given context. Recommended best practice is to identify the resource by means of a string or number conforming to a formal identification system.

The Identifier will be the image file name. Each image will have a unique identifier consisting of the lowercase letters 'ftc' (acronym for Faces of TennCare) followed by a 3-digit number.
Example:  ftc_001